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Administrative Assistant to Engineering Department

Job Locations: Pittsburgh, PA USA

We are looking for an administrative assistant to join our engineering team. In this position, you will support the Engineering Leads/Directors in two main ways: 1) by recording and disseminating the information from customer calls, and 2) by managing daily administrative tasks.

What you will be doing:

  • 50% of your time will be spent in customer meetings: recording meeting notes including decisions made and action items, then disseminating the information to customer and engineering team
  • The remaining 50% of your time will be spent on administrative tasks, including:
    • On-board new customers
    • Assist engineering with customer meeting set up and logistics for on-site visits
    • Coordinate vendor meetings
    • Facilitate engineering communications
    • Manage shipping and receiving of project hardware and keeping the inventory up to date
    • Additional duties as needed, such as answer phones, process mail, and perform other front desk duties

What we need to see:

  • Must be very detail oriented and thorough
  • Ability to track multiple tasks assigned and prompt follow-up
  • Proficiency in Microsoft Office tools
  • Team-player, works well with other internal groups
  • Follows existing processes, identifies and escalates / documents any process deficiencies
  • Backgrounds that are a good fit for this position include but are not limited to: Communication, English, Business
  • Administration, Project Management, and related majors/work experience

Ways to stand out from the crowd:

  • Some background in software development or work experience in a software products/service company is a plus
  • Excels in an environment handling multiple concurrent projects/assignments
  • Strong organizational, planning, priority setting, and time management skills
  • Strong communication/writing skills

Why Timesys?

  • Opportunity to work on cutting edge open source technologies
  • Wide variety of challenging projects to choose from
  • Flexible work schedule
  • Casual work environment
  • Generous PTO, Health insurance (medical/dental/vision), 401k

Our dynamic work environment provides the optimal setting to take your career to the next level. From our supportive culture, diverse workforce, and competitive compensation, to our flexible work schedules and fun social events, it’s everything you’ll need for an exciting, challenging, and rewarding career.

Position opening:

Immediate

Interested in this position?

Email Resume

Timesys Corporation is an Equal Opportunity/Affirmative Action employer committed to diversity in our workforce. It is our policy to attract and retain the best-qualified people available. Timesys will not discriminate in violation of any applicable law on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, or status as a Special Disabled Veteran, or other qualifying veteran. Timesys Corporation encourages employment applications by all qualified individuals including minorities, veterans, and disabled persons.